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The Reading Order tool provides the easiest and quickest way to fix reading order and basic tagging problems. When you select the tool, a dialog box opens that lets you see overlay highlights that show the order of page content. Each highlighted region is numbered and highlighted with gray or colored blocks; the number indicates the region’s placement in the page’s reading order. After you check the reading order of the page, you can correct other, more subtle tagging issues as needed.

When you try to edit text in a PDF file in Adobe Acrobat, you receive the following message: 'All or part of the selection has no available system font. You cannot add or delete text using the currently selected font.' The PDF file was not created on the machine on which it is being displayed.

The Reading Order tool is intended for repairing PDFs that were tagged using Acrobat, not for repairing PDFs that were tagged during conversion from an authoring application. Whenever possible, return to the source file and add accessibility features in the authoring application. Repairing the original file ensures that you don’t have to repeatedly touch up future iterations of the PDF in Acrobat.

Jul 18, 2013  Adobe Acrobat “Touch up Text Tool”. Below is a simple procedure of how to change text in PDF file using the Adobe Acrobat “Touchup Text Tool.”. If you want to emphasize the importance of any text in the PDF you can easily add strikethroughs and underlines to any text. Adobe acrobat for windows 10 free download - Windows 10, Apple Safari, Adobe Acrobat Pro DC, and many more programs. Fix bugs with a tool included in Adobe Acrobat. For Acrobat 8 and 9 Pro you open the Advanced Tools toolbar. Then you select the TouchUp Text tool. This brief tutorial brought to you by Desktop Training Academy will teach you how to utilize Adobe Acrobat's 'touch up' text feature to fix minor errors in a PDF document. To learn more, check out. Adobe Acrobat Advanced Toolbars, Computer Beginner Guide, Adobe Acrobat Advanced Toolbars. The TouchUp Text tool is used to edit text on a page and the last tool is the TouchUp Object tool that is used to select content that was originally created in an authoring program and converted to PDF. Adobe Acrobat Pro is such an office tool that lets users create PDF files. Adobe Acrobat Pro is part of these download. DOWNLOAD Adobe Acrobat Pro 2019.010.20064 / DC 2019.010.20069 Patch.

You can use the Reading Order tool to perform the following accessibility tasks:

• Visually check, and then repair, the reading order ofpage content

• Tag fillable form fields and their labels

• Add alternate text to figures and descriptions to form fields

• Fix the tagging of simple tables, and prepare complex tablesfor more advanced manipulation in the logical structure tree

• Remove nonessential content, such as ornamental page borders,from the logical structure tree

To perform advanced reading order and tagging tasks, such as fixing complex tables, removing obsolete tags, and adding alternate text to links, use the Tags panel. For more information, see Edit tags with the Tags panel.

• Save the document (or a copy of it) before you use the Reading Order tool as undo-redo is not supported for all operations. For more information, see Undo or redo the tag changes done using the Reading Order tool.
• Choose View > Page Display > Single Page View, when using the Reading Order tool. When you click the Clear Page Structure button, Acrobat clears tags from all visible pages, even pages that are only partially visible.

• Choose Tools > Accessibility, and then choose Reading Order in the right pane. The Reading Order tool's dialog box is displayed.

You can select Reading Order options from the dialog box, from the pop-up menu that appears when you right-click a highlighted region, or from the options menu in the Order panel. The Reading Order tool includes the following options:

Tags the selection as text.

Tagsthe selection as a figure. Text contained within a figure tag is definedas part of the image and screen readers don’t read it.

Tagsthe selection as a form field.

Tags a selected figure and caption as a single tag. Any text containedin the tag is defined as a caption. Useful for tagging photos and captionsand preventing caption text from being incorrectly added to adjacent textblocks. Figures may require alternate text.

Heading 1, Heading 2, Heading 3, Heading 4, Heading5, Heading 6

Tags theselection as a first, second, third, fourth, fifth, or sixth levelheading tag. You can convert heading tags to bookmarks to help usersnavigate the document.

Tagsthe selection as a table after the selection is analyzed to determine thelocation of headings, columns, and rows.

Tags the selection as a table or header cell. Use this optionto merge cells that are incorrectly split.

Tags the selection as a formula. Because speech softwaremay handle formula tags differently from normal text, you may wantto add a description using alternate text.

Tags the selection as a note.

Tags the selection as a reference.

Tags the selection as a background element, or artifact, removing the item from the tag tree. That way, it doesn’t appear in the reflowed document and screen readers don’t read it.

Automatically analyzes the selected table into cells andapplies the appropriate tags. The table must be tagged as a tablebefore you can use the Table Editor commandon it.

Shows content elements as highlighted areas that containnumbers to indicate the reading order. Specify the highlight colorby clicking the color swatch.

Highlights the content of individual table cells. Specifythe highlight color by clicking the color swatch.

Adjacent squares with the same tag type are collapsed intoa single, bigger square with the common tag type that encompassesthe original square.

Outlines each table and figure with a crossed-out box. Thebox also indicates whether the element includes alternate text.Specify the box color by clicking the color swatch.

Removes the tagging structure from the page. Use this optionto start over and create a new structure if the existing structurecontains too many problems.

Opens the Order tab for reordering highlighted content.

Availablein the menu that appears when you right-click a highlighted figure.Allows the user to add or edit a text description about the figureproperties that a screen reader or other assistive technology reads.

Availablein the menu that appears when you right-click a form field. Allowsthe user to add or edit a form field text description that a screen readeror other assistive technology reads.

Availablein the menu that appears when you right-click a highlighted table.Allows the user to add or edit a text description about the table propertiesthat a screen reader or other assistive technology reads.

You can quickly check the reading order of tagged PDFs by using the Reading Order tool. You can also use this tool to add alternate text to images and correct many types of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF.

Reading-order problems are readily apparent when you use the Reading Order tool. Each section of contiguous page content appears as a separate highlighted region and is numbered according to its placement in the reading order. Within each region, text is ordered left to right and top to bottom. (You can change this order in the Touch Up preferences.) If a single highlighted region contains two columns of text or text that won’t flow normally, divide the region into parts that can be reordered. Because highlighted regions are rectangular, they may overlap somewhat, especially if their page content is irregularly shaped. Unless page content overlaps or is contained within two highlighted regions, no reading order problem is indicated. Page content should belong to no more than one highlighted region.

You can change the reading order of the highlighted regions by moving an item in the Order panel or by dragging it on the page in the document pane. By reordering highlighted regions on the page, you can make a figure and caption read at the specific point that they are referenced in the text. By changing the order of a highlighted region, you effectively change the reading order of that item without changing the actual appearance of the PDF.

In the Reading Order dialog box, select Show Page Content Groups, and then click Page Content Order.

Note:

If highlighted regions don’t appear in the documentpane, the document doesn’t contain tags.

• To specify a highlight color, click thecolor swatch, and then click the color you want.

• To highlight tables and figures, and to view alternatetext for figures, select Show Tables And Figures.

Check the reading order of text within each highlightedregion.

Check the numbered order of all highlighted regions.If consecutive, numbered regions don’t follow one another, reorderthem in the Order panel.

Click Show Order Panel, and then select each content entry (in brackets [ ]) in the Order panel to highlight that content region in the document pane. Use this method to find numbered regions that you can’t see or locate on the page.

In the Reading Order dialog box, click Show Order Panel.

In the Order panel, navigate to view a list of highlightedregions that appear in the document pane.

In the Order panel, drag the tag for a highlighted regionto the location you want. As you drag, a line appears to show potentiallocations. After you drag an item to a new location, the highlightedregions are renumbered to show the new reading order. You can selectand move multiple, adjacent regions.

In the Reading Order dialog box, select Show Page Content Groups, and then click Page Content Order.

In the document pane, place the pointer over the numberfor the highlighted region you want to move. Thenh, drag it to whereyou want it to be read. The text-insertion pointer showstarget locations within the text.

When you release the highlighted region, the location ofthe text-insertion pointer becomes the dividing line. The underlyinghighlighted region is split into two new highlighted regions. Allhighlighted regions are renumbered to show the new reading order.

Edit tags with the Reading Order tool (Acrobat Pro)

You can use the Reading Order tool to create tags in untagged PDFs or to add new tags to an existing structure. However, this manual tagging doesn’t provide the same level of detail to the tagging structure as the Add Tags To Document command, such as paragraphs, bulleted and numbered lists, line breaks, and hyphens. Before you clear the existing structure, make sure that manual tagging is your only recourse.

Using the Reading Order tool, drag within the document pane to select a region of the page that contains one type of content (for example, a text block).

• To add more page content to the currentselection, Shift-drag.

• To remove page content from the current selection,Ctrl-drag.

Click the appropriate button in the Reading Order dialog box to specify the tag type.

If Acrobat tags a page element incorrectly,you can change the tag type for the highlighted region.

In the Reading Order dialog box, select Show Page Content Groups, and then click Page Content Order.

To select a highlighted region, do one of the following:

• Drag to select it.

• Click the number of a highlighted region.

Click the button for the tag type that you want for thehighlighted region.

Note:

The undo or redo the reading order changes is supported for all tags except the following:

• Table, Table Editor, and related tags.
• Tag creation and tag changes done using Drag and Select in the Reading Order tool.

In Acrobat, to undo the reading order changes, click Edit > Undo Edit. To redo the changes, click Edit > Redo Edit.

The Reading Order tool always displays as few highlighted regions as possible. If content within a highlighted region doesn’t flow properly, you may need to split a region to reorder it. Highlighted regions may also contain adjacent page content that is unrelated or that requires a different tag type. Page content may become orphaned from related elements, particularly if the content doesn’t fit within a rectangular shape. Use the Reading Order tool to add or remove content from a region, or to split a region to reorder the content.

In the Reading Order dialog box, select Show Page Content Groups, and then click Page Content Order.

In the document pane, select a highlighted region.

• To add content to the current selection,Shift-click the content you want to add. The pointer changes toinclude a plus sign (+).

• To remove content from the current selection, Ctrl-clickthe content you want to remove. The pointer changes to include aminus sign (-).

Click the button for the tag type that you want for thehighlighted region.

In the Reading Order dialog box, select Show Page Content Groups, and then click Page Content Order.

In the document pane, drag to select a small portionof content near the boundary of the first region that you want tocreate.

Click the Background/Artifact button in the dialog box. The highlighted region splits into two regions, numbered from right to left.

To correct the reading order, click Show Order Panel,and drag the new highlighted region to the correct location in theOrder panel.

Drag to select the first content region you created, including the Background/Artifact. Then set the tag by clicking a button in the Reading Order dialog box.

To help readers navigate a document and findthe information they need, make sure that headings are tagged withthe appropriate level to indicate their hierarchy in the content.

Select the Reading Order tool, and then select the heading text in the PDF.

In the Reading Order dialog box, click the button corresponding to the appropriate heading tag (for example, Heading 1, Heading 2).

Note:

After applying heading tags, you canconvert the headings to bookmarks to improve navigation. For moreinformation, see Addtagged bookmarks.

When tagging a PDF, Acrobat can’t always distinguish between instructive figures and decorative page elements. Items that visually enhance page layout, such as decorative borders, lines, or background elements, can add clutter to the structure layout and should be removed. Therefore, Acrobat may incorrectly tag artifacts or page elements as figure tags. You can remove artifacts and irrelevant page elements from the tag structure by redefining them with the Background/Artifact tag or by deleting their tags. If a tagged image in the document doesn’t contain useful or illustrative information for the user, you can remove the element from the tagging structure so that it isn’t read out loud or reflowed.

In the Reading Order dialog box, select Show Page Content Groups, and click Page Content Order. Then, select Show Tables And Figures.

Remove the page element by doing one of the following:

• In the document pane, select the page element, and then click Background/Artifact in the dialog box.

• In the Order panel, select the page element, and then press Delete.

You can use the Reading Order tool to add and edit tags and alternate text for figures and tables.

You can select an element and define it as a figure by using the Reading Order tool. Once you define it as a figure, you can add alternate text to describe the figure.

In the document pane, right-click the region and choose Edit Alternate Text.

You can use the Reading Order tool to identify and correct tagging results for figures. Determine whether figures include or require alternate text necessary to be read correctly with assistive technologies. Ideally, figure tags should identify image content that is meaningful to the document as a whole, such as graphs or illustrative photographs. If background/artifact elements that shouldn’t be read are tagged as figures, redefine them as background/artifact.

Select the Reading Order tool, and then click Show Tables And Figures in the dialog box.

Do any of the following:

• If a figure isn’t tagged as a figure, select the content region you want, and then click Figure or Figure/Caption in the dialog box.

• To remove text that was incorrectly combined with a figure, drag to select the text, and click the Text/Paragraph button in the dialog box.

• To include a caption that is grouped with the figure, select the figure and caption, and click the Figure/Caption button in the dialog box.

Ifyou want screen readers to describe graphical elements that illustrate importantconcepts in a document, you must provide the description using alternatetext. Figures aren’t recognized or read by a screen reader unlessyou add alternate text to the tag properties. If you apply alternatetext to text elements, only the description, not the actual text,is read.

Right-click the figure, and choose Edit Alternate Text from the pop-up menu.

In the Edit Alternate Text dialog box, type a new (or edit an existing) description for the figure, and then click OK.

Tables pose a special challenge for screen readers because they present textual or numerical data to be easily referenced visually. Content within table cells can be complex and might contain lists, paragraphs, form fields, or another table.

For best results when tagging tables, use the application that you created the document with to add tags when you create the PDF. If a PDF isn’t tagged, you can add tags by using the Add Tags To Document command. Most tables are properly recognized using this command; however, the command may not recognize a table that lacks clear borders, headings, columns, and rows. Use the Reading Order tool to determine if the table has been properly recognized and to correct recognition problems. To add specialized formatting to tables and table cells, use the Tags panel.

You can use the Table Editor to automatically analyze a table into its components and apply the appropriate tags, but you may still need to check and correct some of these tags manually. By viewing table tags, you can determine whether columns, rows, and cells have been correctly identified. Tables that lack well-defined borders and rules are often tagged incorrectly or contain adjacent page elements. You can correct poorly tagged tables by selecting and redefining them; you can split combined cells by creating a tag for each cell.

To correct complex tagging problems for tables, you often must use the Tags panel.

Select the Reading Order tool, and then click Show Tables And Figures.

If the table isn’t clearly labeled in the document pane, drag to select the entire table, and then click Table in the dialog box.

Click Show Table Cells to make sure that all cells in the table are defined as individual elements.

If cells don’t appear as separate elements, do one ofthe following:

• If one or more cells are merged, use the Reading Order tool to select the area within a single cell, and then click Cell in the dialog box. Repeat for each merged cell.

• If cells aren’t highlighted, the table might not use standard table formatting. Re-create the table in the authoring application.

If the table contains cells that are intended to spanacross two or more columns, set ColSpan and RowSpan attributes forthese rows in the tag structure.

Remove or replace document structure tags (Acrobat Pro)

If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the Reading Order tool to remove or replace the current structure. If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure.

Acrobat can retag an already tagged document after you first remove all existing tags from the tree.

Open the Tags panel (View > Show/Hide > Navigation Panels > Tags) and select the root (topmost) tag, Tags.

In the Tags panel, select Delete Tag from the options menu.

This procedure works best in pages that containa single column of text. If the page contains multiple columns,each column must be selected and tagged individually.

In the document pane, drag to select the entire page.The selection includes both text and nontext elements.
Ctrl-drag around nontext page elements, such as figures and captions, to deselect them until only text is selected on the page. Click Text/Paragraph in the Reading Order dialog box.
In the document pane, select a nontext page element,such as a figure and caption, and click the appropriate button inthe dialog box to tag it. Repeat until all page content is tagged.

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If you’ve tried editing PDF documents using Adobe Acrobat (using the Acrobat Touch Up Text Tool), then you’ve most probably come across this problem that says “No available system font”. Bummer.

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So if you’re looking for a long-term solution that’s infinitely more scalable than always having to buy individual fonts again and again, try out FontCreator. It’s a great piece of software to add to your collection, and you get to have added functionality like creating a customised font to mimic your handwriting!

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